Global & International Meeting Planner
Choose one date and time, then compare that exact instant across three world time zones. The planner also flags whether each result falls inside common working hours, near the edge of the day, or outside typical office hours.
Working-hours labels are only a convenience guide, not a statement about anyone's actual schedule. The entered date/time is interpreted in your device's local timezone. Daylight-saving rules are applied by your browser for selected destination zones.
Plan international meetings without manual UTC math
International meeting planning gets confusing when teams span Pakistan, Dubai, London, Istanbul, New York, Toronto, Singapore, Sydney and other regions. This tool keeps everyone anchored to the same instant and shows the matching local time in each selected zone.
How to use this global meeting planner
Enter the meeting date and time as it appears in your own local timezone, select up to three destination time zones and choose Compare times. Each result shows the local weekday, date, time and a simple working-hours hint. Use Share meeting to create a link that preserves the exact instant and selected destination zones.
Why the same meeting can shift during the year
Some regions use daylight-saving time while others keep the same UTC offset all year. That means a recurring meeting between, for example, Pakistan and London or New York can move by an hour for one side when seasonal clock rules change.
Meeting time planner FAQ
What is an international meeting planner?
It compares one proposed meeting instant across several world time zones so distributed teams can see the corresponding local date and time before sending an invitation.
What does “common working hours” mean here?
It is only a visual hint based on the local clock hour. It does not know a person's employer, shift, religion, country-specific weekend, personal availability or calendar.
Why can London or New York shift by an hour?
Some regions use daylight-saving time. Their UTC offset changes during the year, so the same meeting instant can appear one hour earlier or later locally depending on the date.
Plan international meetings around local time
Scheduling becomes error-prone when people copy a clock time without recording the participant's city or timezone. A useful plan shows each participant's intended local time so that a meeting at 10:00 in one place is not accidentally treated as 10:00 everywhere.
Some regions change their clock seasonally. When daylight-saving transitions matter, confirm the city and meeting date instead of reusing a fixed offset from an old calendar invite.
Make the invitation unambiguous
Include the date, local time and named timezone in the final invitation. Re-check recurring meetings across seasonal timezone changes because the relationship between local clocks can move.
Plan around a meeting instant, not today's offset
Time-zone planning becomes difficult when a meeting crosses regions that observe daylight-saving time on different dates, or do not observe it at all. A fixed UTC offset such as UTC−5 is not always equivalent to a city such as New York throughout the year. Comparing named time zones for the selected date is safer than adding or subtracting a remembered number of hours.
A meeting workflow for distributed teams
- Choose the meeting date and the time in the source zone.
- Add the cities or named zones used by the participants.
- Compare each local result with normal working hours and note any date change.
- Send the meeting invitation with a calendar time-zone setting, rather than asking every participant to calculate a conversion manually.
A London morning can map to a different hour in New York across daylight-saving changes. If a conversion crosses midnight, confirm both the local time and date before sharing the invitation.
What the planner does not decide
A time-zone comparison cannot determine whether a meeting is acceptable for every person, whether a calendar invitation was delivered, or whether a local holiday affects attendance. Working-hours hints are planning aids rather than knowledge of each participant's work schedule. Time-zone rules can change through government decisions and software updates, so confirm important future appointments in the calendar service the team actually uses.
Time-zone planning questions
Why did the local meeting time change by one hour?
Daylight-saving transitions can change the offset between regions. The date matters, not just the city name.
What should I send to attendees?
Use a calendar invitation with the intended time zone and include the date. For high-stakes or international events, ask attendees to verify the resulting local time.